Calendar Integration

There are three ways to get VoxeNova into your meetings: email invite, calendar OAuth, or pasting a meeting URL directly.

Via Email Invite

The simplest way to include VoxeNova — no OAuth or API integration required. Just add the AI facilitator as a meeting attendee.

How It Works

Create your meeting in Google Calendar, Outlook, or any calendar app
Add ai.facilitator@{your-slug}.voxenova.com as an attendee
VoxeNova receives the invite, parses the meeting URL, and auto-schedules the bot
You'll receive a confirmation email within 30 seconds

Supported Platforms

Platform	URL Auto-Detection
Zoom	✓ from LOCATION or description
Google Meet	✓ automatic
Microsoft Teams	✓ from join link
Webex	✓ from LOCATION or description

Cancellations & Reschedules

To cancel, send a calendar cancellation to the same address. VoxeNova tracks the ICS SEQUENCE number — updated invites automatically reschedule the bot.

Tips

Include the meeting URL in the calendar event location or description
One invite per meeting — multiple VEVENTs in a single .ics are supported
The bot joins 1 minute before the scheduled start time

Via Calendar OAuth

Connect your Google or Microsoft calendar for automatic meeting detection. VoxeNova monitors your calendar and auto-joins meetings matching your filter rules.

Google Calendar

Go to Settings → Integrations → Calendar in your VoxeNova dashboard
Click Connect Google Calendar
Authorise VoxeNova to read your calendar events
Configure auto-join filters (see below)

Microsoft Outlook

Go to Settings → Integrations → Calendar
Click Connect Microsoft Calendar
Sign in with your Microsoft account and grant calendar access
Configure auto-join filters

Note: Calendar OAuth requires an admin to set up OAuth client credentials. See the Integrations guide for Azure AD / Google Cloud Console setup.

Via Meeting URL

Paste a meeting URL directly — no calendar integration needed.

Dashboard

Open your scheduling dashboard, paste the meeting URL, select a meeting type, and click Schedule.

API

Use the scheduling API to create a meeting programmatically:

      bash
      curl -X POST https://{your-slug}.voxenova.com/api/v1/schedule \
  -H "Authorization: Bearer sk_your_api_key" \
  -H "Content-Type: application/json" \
  -d '{
    "meeting_url": "https://zoom.us/j/123456789",
    "meeting_type": "product_discovery",
    "scheduled_at": "2026-03-15T14:00:00Z",
    "duration_minutes": 60
  }'
    

Chat Integrations

Send a meeting URL via Slack, Teams, or Google Chat. See the Scheduling guide for details on each platform.

Auto-Join Filters

When using Calendar OAuth, configure rules to control which meetings VoxeNova joins automatically.

Join Modes

Mode	Behaviour
`all`	Join every meeting with a valid URL
`filtered`	Join only meetings matching your filter rules
`manual`	Never auto-join — you must schedule each meeting explicitly

Filter Rules

Domain allowlist: Only join meetings organised by specific email domains (e.g. acme.com)
Email allowlist: Only join meetings from specific organisers
Title pattern: Regex matching on the meeting title (e.g. Sprint.*)
Excluded title pattern: Skip meetings matching this pattern (e.g. 1:1|standup)
Duration bounds: Min/max meeting duration (default: 5–180 minutes)
Require meeting URL: Skip events without a Zoom/Meet/Teams link