Calendar Integration

Looking for a simpler start? See the Quick Start guide — no technical setup required.

There are three ways to get VoxeNova into your meetings: email invite, calendar OAuth, or pasting a meeting URL directly.

Via Email Invite

The simplest way to include VoxeNova — no OAuth or API integration required. Just add the AI facilitator as a meeting attendee.

How It Works

Create your meeting in Google Calendar, Outlook, or any calendar app
Add ai.facilitator@{your-slug}.voxenova.com as an attendee
VoxeNova receives the invite, parses the meeting URL, and auto-schedules the bot
You'll receive a confirmation email within 30 seconds

Supported Platforms

Platform	URL Auto-Detection
Zoom	✓ from LOCATION or description
Google Meet	✓ automatic
Microsoft Teams	✓ from join link
Webex	✓ from LOCATION or description

Cancellations & Reschedules

To cancel, send a calendar cancellation to the same address. VoxeNova tracks the ICS SEQUENCE number — updated invites automatically reschedule the bot.

Tips

Include the meeting URL in the calendar event location or description
One invite per meeting — multiple VEVENTs in a single .ics are supported
The bot joins 1 minute before the scheduled start time

Via Calendar OAuth

Connect your Google or Microsoft calendar for automatic meeting detection. VoxeNova monitors your calendar and auto-joins meetings matching your filter rules.

Google Calendar

Go to Integrations in your VoxeNova dashboard
Expand Google Calendar and click Connect Google Calendar
Authorise VoxeNova to read your calendar events
Configure auto-join filters (see below)

Microsoft Outlook

Go to Integrations in your VoxeNova dashboard
Expand Microsoft Calendar and click Connect Microsoft Calendar
Sign in with your Microsoft account and grant calendar access
Configure auto-join filters

Note: Calendar OAuth requires an admin to set up OAuth client credentials. See the Integrations guide for Azure AD / Google Cloud Console setup.

Via Meeting URL

Paste a meeting URL directly — no calendar integration needed.

Dashboard

Open your scheduling dashboard, paste the meeting URL, select a meeting type, and click Schedule.

API

Use the scheduling API to create a meeting programmatically:

      bash
      curl -X POST https://{your-slug}.voxenova.com/api/v1/schedule \
  -H "Authorization: Bearer sk_your_api_key" \
  -H "Content-Type: application/json" \
  -d '{
    "meeting_url": "https://zoom.us/j/123456789",
    "meeting_type": "product_discovery",
    "scheduled_at": "2026-03-15T14:00:00Z",
    "duration_minutes": 60
  }'
    

Chat Integrations

Send a meeting URL via Slack, Teams, or Google Chat. See the Scheduling guide for details on each platform.

Auto-Join Filters

When using Calendar OAuth, configure rules to control which meetings VoxeNova joins automatically.

Join Modes

Mode	Behaviour
`all`	Join every meeting with a valid URL
`filtered`	Join only meetings matching your filter rules
`manual`	Never auto-join — you must schedule each meeting explicitly

Filter Rules

Domain allowlist: Only join meetings organised by specific email domains (e.g. acme.com)
Email allowlist: Only join meetings from specific organisers
Title pattern: Regex matching on the meeting title (e.g. Sprint.*)
Excluded title pattern: Skip meetings matching this pattern (e.g. 1:1|standup)
Duration bounds: Min/max meeting duration (default: 5–180 minutes)
Require meeting URL: Skip events without a Zoom/Meet/Teams link